Email Archival / Enterprise-Grade
Retention
End-to-End Compliant Email Archival for Modern Enterprises
Secure, scalable, and regulatory-ready retention at a fraction of traditional costs.
SEESEC's Email Archival Solution enables your organisation to automatically capture, encrypt, store, and retrieve enterprise mailbox data while meeting RBI, SEBI, CERT-In, PMLA, and GST regulatory mandates - without ballooning licensing spend.
- Automated mailbox archival
- AES-256 encryption at rest & transit
- AWS Deep Archive cost optimisation
- Regulatory retention enforcement
- On-demand search & retrieval
- Zero disruption to active users
Archival Queue
j.sharma@corpDone
r.mehta@corpLive
a.singh@corpDone
p.verma@corpQueue
n.gupta@corpQueue
s.joshi@corpDone
Data Pipeline
Microsoft 365
↓
SEESEC Encryption Layer
↓
Compliance Tagging
↓
AWS Deep Archive
Status
Cost Saved
58%
vs. active licensing
Compliance
100%
RBI · SEBI · CERT-In
Archived
4.2M
emails this month
The Challenge
Inactive Mailboxes Are Quietly Becoming a Massive Cost Burden
For BFSI, telecom, healthcare, and listed enterprises, the accumulation of inactive mailboxes translates to unnecessary M365 licensing fees, exploding storage costs, and regulatory exposure - all simultaneously.
Unnecessary Licensing Expenses
Inactive employees and departed staff continue to consume full Microsoft 365 or Google Workspace licences, draining IT budgets month after month.
Growing Storage Costs
As mailbox data compounds over years, cloud storage overages and backup infrastructure costs silently multiply with no corresponding business value.
Compliance Complexity
Meeting RBI, SEBI, CERT-In, and PMLA retention mandates across thousands of mailboxes manually is operationally fragile and audit-risk prone.
Operational Inefficiency
IT teams spend disproportionate time managing mailbox retention policies, exception handling, and data-recovery requests with inadequate tooling.
Centralised Governance Gaps
Siloed mailbox data across departments and tenants creates an audit trail nightmare and makes cross-entity governance nearly impossible.
Without Archival
4 M365 licences for resigned staff - ₹18K/mo
No audit trail for 2019-2022 emails
Mailbox quota exceeded - storage alert
SEBI show-cause notice for missing records
With SEESEC Archival
All 4 licences replaced - ₹0 recurring cost
Full searchable archive with legal-hold
flags
AWS Deep Archive at 80% lower storage cost
Automated SEBI-compliant retention enforced
Regulatory Mandate
Regulatory Email Retention Is No Longer Optional
Indian regulatory frameworks impose strict email and communication retention timelines across sectors. Non-compliance carries financial penalties, licence revocations, and legal liability.
| Industry / Entity Type | Mandatory Retention Period |
|---|---|
| Banks | 5-10 Years |
| NBFCs | 5-10 Years |
| Insurance Companies | 7-10 Years |
| Stock Brokers & Depository Participants | 5-8 Years |
| Mutual Funds / AMCs | 8 Years |
| SEBI Listed Companies | 8 Years |
| GST Registered Businesses | 6 Years |
| PMLA Covered Entities | Minimum 5 Years |
| Telecom Operators & ISPs | Minimum 2 Years |
| CERT-In Covered Entities | Minimum 180 Days |
| Pharma & Clinical Trial Organisations | 5-15 Years |
Consequences of Non-Compliance
Monetary penalties from RBI, SEBI, and IRDAI regulators
Failure during SEBI or RBI regulatory audits and inspections
Legal exposure in disputes, litigation, and regulatory proceedings
Licence suspension or revocation for financial entities
Reputational damage from publicised regulatory non-conformance
Criminal liability for senior management under PMLA provisions
RBI
SEBI
CERT-In
GST / IT Act
PMLA
IRDAI
TRAI / DOT
The Solution
Intelligent Email Archival Built for Modern Enterprise Infrastructure
SEESEC's secure pipeline integrates with your existing mail infrastructure, automatically captures and encrypts mailbox data, enforces retention policies, and stores everything cost-efficiently in AWS Deep Archive - fully retrievable on demand.
Microsoft 365
Exchange Online
Gmail
Google Workspace
↓
SEESEC Secure Compliance Pipeline
Capture · Encrypt · Tag · Retain · Index
↓
AWS Deep Archive
Admin Dashboard
On-Demand Retrieval
AES-256 Encryption
All archived emails encrypted end-to-end at rest and in transit.
Automated Capture
No manual intervention - mailboxes are captured based on configurable triggers.
Policy Enforcement
Retention policies mapped to regulatory requirements per entity type.
Full-Text Indexing
Every archived email is indexed for rapid keyword and metadata search.
Cost Optimisation
Cold-tier cloud storage reduces infrastructure cost by 50-70%.
Audit Logs
Immutable access logs for every retrieval and admin action.
Cost
Impact
Reduce Email Retention Costs by Over 50%
By replacing active M365 / Google Workspace licences with SEESEC's archival tier, enterprises eliminate per-seat licensing fees while migrating cold storage to AWS Deep Archive - delivering dramatic and sustained cost reductions.
> 50%
Cost Reduction
Cost Reduction
Eliminate Licensing Costs
Remove M365 / Google Workspace seat fees for inactive and departed employees entirely.
Reduce Storage Dependency
Move cold mailbox data from expensive hot-tier storage to AWS Deep Archive at a fraction of the cost.
Lower Infrastructure Overhead
No on-premise servers, no legacy backup appliances, no capacity planning headaches.
Simplify Retention Management
Automated policy enforcement replaces manual retention workflows and reduces IT labour hours.
Scale Economically
Cloud-native architecture scales from hundreds to millions of mailboxes without linear cost growth.
Preserve Full Access
Archived emails remain fully searchable and retrievable - zero access trade-off for cost savings.
Security & Governance
Built with Security, Governance & Compliance at the Core
Every layer of SEESEC's archival platform is designed to enforce access controls, preserve data integrity, and give compliance teams the visibility they need - always.
Role-Based Access Control
Granular RBAC ensures only authorised personnel can access, retrieve, or manage archived mailbox data.
- Admin, Auditor, Legal, Read-only roles
- Departmental data segregation
- Activity-level permission grants
Secure Authentication
SSO integration and MFA enforcement protect the admin console and retrieval portal at every sign-in.
- SAML 2.0 / OIDC SSO
- MFA with TOTP or hardware key
- Session timeout controls
Encrypted Archival Workflows
AES-256 encryption at rest and TLS 1.3 in transit ensure email data is protected throughout its lifecycle.
- Customer-managed encryption keys
- Key rotation on schedule
- FIPS 140-2 validated modules
Controlled Mailbox Access
Archived mailboxes cannot be accessed directly - all retrieval goes through the audited SEESEC portal.
- No direct storage access
- Every retrieval timestamped
- Legal hold prevents deletion
Centralised Admin Visibility
A unified dashboard surfaces archival status, storage usage, policy compliance, and anomaly alerts in real time.
- Real-time ingestion status
- Retention policy compliance view
- Alert rules & notifications
Audit-Ready Archival Records
Immutable, tamper-evident records with chain-of-custody logs that regulators and auditors can directly access.
- SHA-256 content hashing
- Immutable audit trail export
- Regulator-ready report formats
Policy-Based Retention Controls
Retention schedules configured per regulatory framework - data is held exactly as long as required, no more, no less.
- RBI / SEBI / PMLA rule sets
- Automated expiry & deletion
- Legal hold overrides
Data Residency & Sovereignty
All archived data is stored in AWS India regions, ensuring full data residency compliance with Indian regulatory requirements.
- AWS ap-south-1 (Mumbai)
- No cross-border data transfer
- DPDP Act aligned architecture
Retrieval
Archived Emails Remain Accessible Anytime You Need Them
When auditors, legal teams, or compliance officers need historical email evidence, SEESEC delivers it - without data loss, corruption, or days-long recovery windows.
- Legal proceedings and litigation discovery
- Internal investigations and HR disputes
- Regulatory audit and inspection requests
- Whistleblower and fraud investigation support
- Incident response and forensic analysis
- Employee offboarding records retrieval
- Contract and deal correspondence review
Compatible Clients
Outlook
Thunderbird
Apple Mail
Web Portal
Archive Search Portal
Board Q4 Review - Financials
Re: Q4 Approval - CFO Sign-off
Board Pack - Final Version
Export
as:
.PST
.EML
.CSV
Enterprise Scale
Designed for Large-Scale Enterprise Retention Workloads
SEESEC's archival infrastructure is purpose-built for the complexity and scale demands of regulated Indian enterprises, government bodies, and multinational operations.
Banks & Financial Institutions
RBI-mandated retention for core banking communication, credit decisions, and customer correspondence.
Insurance Companies
IRDAI-compliant archival of policyholder communication, claims, and underwriting correspondence.
Listed Enterprises
SEBI retention obligations for board communication, material information, and investor correspondence.
Telecom Operators
DOT / TRAI mandated communication records and subscriber interaction archival at carrier scale.
Healthcare & Pharma
Clinical trial, patient communication, and regulatory submission email retention for CDSCO compliance.
IT & Technology
Contract management, vendor communication, and IP-sensitive email archival for CERT-In covered entities.
Government & PSUs
Public Records Act and Right to Information-aligned archival for government departments and PSUs.
NBFCs & Fintechs
RBI and PMLA compliant archival for alternative lenders, payment aggregators, and digital finance platforms.
See It In Action
Experience the SEESEC Platform
Watch how our end-to-end email archival pipeline securely captures, encrypts, and indexes enterprise communications in real-time, ensuring seamless compliance without disruption.
- Automated mailbox capture from M365 and Google Workspace - zero manual intervention
- AES-256 encryption at rest with full chain-of-custody audit trails
- Full-text indexed search across millions of archived emails in seconds
- Policy-driven retention mapped to RBI, SEBI, CERT-In, and PMLA frameworks
- 50%+ cost reduction by eliminating unused licences and leveraging AWS Deep Archive
Get Started
Modernise Your Enterprise Email Retention Strategy with SEESEC
Eliminate unnecessary licensing spend, achieve regulatory compliance, and future-proof your email archival infrastructure - all with a single deployment.